00413W

Administrative and Fiscal Coordinator, Environment & Sustainability

Full Time Operational

William & Mary

3KA000 Environmental Science Studies

The Environment & Sustainability Program promotes multidisciplinary education and research to produce active and literate environmental citizens, leaders, and problem solvers. We emphasize the value of integrating knowledge and approaches from the natural sciences, social sciences, humanities, and professional schools to generate a holistic understanding of environmental issues and policy making, while simultaneously stressing the need for in-depth training in at least one environmental discipline.
The mission of the Keck Environmental Field Laboratory is to provide instructional and research support for environmental programs on the William & Mary campus and at the Virginia Institute of Marine Science. For both faculty and students, the 5,500-square-foot facility is an academic venue for hands-on investigation of issues within the increasingly complex and interdisciplinary world of environmental studies.

William & Mary’s Environment & Sustainability Program (ENSP) and Keck Environmental Field Laboratory invite experienced applicants for the position of Administrative & Fiscal Coordinator. Under the supervision of the Environmental Science and Policy Director and Keck Laboratory Director, this position provides administrative and financial support for both units to include leadership and faculty support. Primary responsibilities include:

• Providing administrative support for the ENSP and Keck Lab Directors, faculty and affiliated faculty, postdoctoral fellows, and research lab technician.
• Serving as the first point of contact to office visitors, students and faculty in person and by telephone, and assist to answer or refer inquiries.
• Managing the department’s indexes by verifying accounting entries, maintaining budget tracking spreadsheets, and providing financial review of resources to the ENSP and Keck Lab Directors
• Providing fiscal support to include processing of reimbursements, journal vouchers, and financial reporting
• Providing grant administration support and coordinating with the Office of Sponsored Programs to ensure that grant funds are expended appropriately, in compliance with federal and state guidelines.
• Liaising with multiple units on campus to facilitate processing of transactions and procurement of equipment and services.
• Working with Private Fund Accounting to ensure compliance with individual private fund gift restrictions
• Supporting the unit’s communications program to include ongoing website and electronic media content updates
• Arranging and coordinating program meetings, colloquiums, lectures, guests, graduation, and other events to include catering, logistics, room reservations, and agenda
• Providing records management for student files and department records in compliance with retention guidelines

Occasional evening and weekend work required, for example, during, graduation, homecoming, lectures, special events, etc.

No

Non-Exempt

No, this is a continuing E&G funded position and not term-limited

12 month - Continuing

Faculty or Staff: 12 month

• High School graduate or equivalent
• Working knowledge of administrative and office support functions, office equipment, and office management, including general practices and procedures
• Demonstrated proficiency in computer skills to include Microsoft Office: Word, Excel, PowerPoint, and Outlook
• Some knowledge of course scheduling and course registration processes
• Some knowledge of procurement and purchasing policies and procedures
• Working knowledge of fiscal administration and general accounting practices and procedures, as well as tracking and projecting expenditures.
• Demonstrated ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines.
• Demonstrated experience in customer service with ability to communicate effectively with a diverse population of faculty, staff, and students.
• Demonstrated ability to learn and work effectively with productivity systems and applications including for procurement, fiscal reporting, and website production (e.g. Banner, Qlik, Workday, buyW&M, Chrome River, Cascade)

• Bachelor’s degree from an accredited institution or an equivalent combination of education and experience
• Experience in a higher education environment
• Experience with course scheduling and course registration processes
• Familiarity with grant administration practices
• Experience with photo-editing and desktop publishing software and ability to learn website technology platforms and social media platforms such as Cascade, Blackboard, listservs, Facebook, and Twitter
• Experience creating content for web pages, social and other communication platforms
• Experience with productivity systems and applications such as Banner, Qlik, Workday, buyW&M, and Chrome River

Not eligible

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Up to $46,000

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

U06

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

03/03/2025

03/24/2025

No

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.