Partner cross-functionally with budget managers to conduct regular financial check‑ins, resolve coding discrepancies, and perform monthly budget variance analysis to identify and explain spending trends to the COO.
Support the Business and Finance Manager in overseeing utility contracts, analyzing year‑over‑year consumption data to forecast upcoming expenses and identify operational inefficiencies.
Prepare and submit accurate compliance reports to the authorizer and key city, state, and federal agencies.
Complete DC Public Charter School Board compliance items related to finance and business operations in conjunction with school Network leaders and the EdOps team.
Oversee all business licenses, ensuring they are current and up‑to‑date.
Complete the renewal process for business insurance, including gathering, analyzing, and coordinating reporting data, materials, and required approvals.
Accounts Payable, Finance, and Workflow EfficiencyPerform preliminary monthly reconciliations of accounts and credit cards before forwarding to the accounting vendor. Actively monitor and enforce adherence to internal financial controls.
Collaborate actively with the Development team and Business Manager to track grant lifecycles from award to closeout, ensuring accurate funding tagging.
Process staff reimbursement requests and receive/process vendor invoices, ensuring all payments are correctly tagged to expense and department codes.
Manage cash and checks received, execute bank deposits, and maintain highly accurate records.
Ensure federal applications and reporting are completed, implementing a peer‑review workflow for the collection of annual staff time and effort reports.
Ensure all monthly close documentation is accurately collected and sent to EdOps in a timely manner; assist with audit preparation as directed by the COO.
Collect W-9s for all vendors for the 1099 process and manage business office record‑keeping.
Work with the Director of Family Engagement, Senior Business Manager, and Business Manager to support Family School Association (FSA) financial requests.
Procurement and Vendor StrategyConduct quarterly analysis of historical vendor spend to identify volume discount opportunities, consolidate services, and advise on cost‑saving strategies.
Develop and maintain standardized RFP templates and procurement workflows to reduce turnaround time and ensure compliance with internal processes and external regulations.
Work with the Business and Finance Manager to serve as the organizational point person for the procurement process, completing all related tasks (RFPs, advertising, coordinating bid/review processes, and convening procurement groups).
Write contract renewal Board memos and memos for new business/finance contracts.
Work with the Business and Finance Manager to review contracts, ensuring timely, compliant signatures, and completing required DC PCSB follow‑up documentation.
General CollaborationWork closely with the Business and Finance Manager to accomplish departmental goals, including facilitating business operations training for front desk staff and business managers.
Maintain excellent, service‑oriented relationships with Two Rivers employees, vendors, and stakeholders.
Professional ResponsibilitiesAll full‑time employees are expected to work a 40‑hour work week. 12‑month exempt employees must begin their day no later than 9:00 am and must end their day no later than 6:00 pm unless otherwise approved by the direct supervisor. 12‑month employees should operate with a standard schedule that is approved by the direct supervisor and ensures teams meet all operational and coverage needs, which includes events such as after‑school events and activities. School‑based leadership teams must be present for arrival and dismissal. All non‑exempt employees will be required to be provided a non‑duty unpaid lunch.
Be on time for meetings, duties, and professional development activities.
Observe proper decorum, including adherence to dress codes and proper courtesies and respect in all dealings with students, parents, guardians, visitors, and fellow employees.
Attend and participate in school events.
Check voicemail and email daily and respond promptly to requests from parents, administrators, and colleagues.
Other duties as assigned by the supervisor.
Report all suspicion of child abuse or neglect to the Child and Family Services Agency (CFSA) and a school administrator. See the Staff Handbook for additional information.
Qualifications- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; or an equivalent combination of education and relevant professional experience.
- 2-3 years of experience in finance, accounting, business operations, or a similar role.
- Prior experience in a non‑profit, educational, or charter school setting is highly preferred.
- Experience assisting with annual financial audits and managing compliance reporting for city, state, or federal agencies is highly preferred.
- Exceptional level of accuracy and precision, particularly when handling coding discrepancies, tax filings (e.g., 1099s), and compliance records.
- Excellent written and verbal communication skills with the ability to effectively translate financial concepts to non‑financial staff during training and budget check‑ins.
- Strong organizational skills with the ability to manage complex, recurring processes such as insurance renewals, organizational licensing, and RFP/procurement cycles.
- A highly collaborative and service‑oriented approach to working with internal departments, vendors, and external stakeholders like the Family School Association.
- A proactive growth mindset.