Administrative Coordinator II
($26 - $32 per hour)
GRI is an employee-owned, full-service geotechnical, pavement, geological, and environmental engineering consulting firm based in the Portland, Oregon area. We are an ambitious, highly trained, diversified staff of engineers and geologists. GRI promotes a collaborative work culture, supports training and career development, and encourages work-life integration, which results in a highly desirable work environment.
General Responsibilities Include:
- Standard reception tasks such as answering phones, scanning, printing, copying, data entry, and vendor interaction.
- Maintain a tidy and welcoming office environment; keep the front desk stocked with needed supplies and greet visitors professionally.
- Track inventory and order supplies, including lab supplies requested by the lab lead, peripheral computer equipment, and general office supplies.
- Manage copiers by adding paper, ordering toner, coordinating service calls,
- purging unclaimed printed documents on a regular schedule (end of week), and keeping the copy area clean and organized.
- Reorder and recycle print cartridges.
- Oversee facility maintenance requests and serve as the on-site contact to meet with service providers as needed.
- Check mail, distribute mail, scan accounting mail, and unsubscribe from junk
- Outgoing mail/shipping, including hard-copy documents, maps, samples,
- FedEx/post office runs, and holiday shipments.
- Serve as Phone Administrator.
- Assist with travel arrangements.
- Maintain kitchen supplies, Percasso, and snacks, and assist with light clean up as needed (twice daily).
- Coordinate in-house lunches (staff brown bags, office events, etc.), including prompt clean-up; set up staff meetings including IT needs, refreshments, and Serve as the go-to resource for conference room phone and IT setup, and keep the conference room clean and ready to use.
- Order IT equipment/peripherals as assigned by the IT Committee Lead and present requested items for approval.
- Serve as the on-site contact for Pavelcomm technicians, including pickup drop-off, server room access, and related coordination.
- Other shared-services support duties as assigned.
Position Requirements:
- Associate's, Bachelor's, or High School Diploma with Practical
- Prior administrative, front desk, office coordination, or customer service experience preferred.
- Proficient in MS Office applications (Word, PowerPoint, and Excel).
- Current driver's license.
- Above-average phone, verbal, and written communication skills
- Ability to work effectively in a team-oriented environment and collaborate with others.
- Self-motivated, able to complete tasks, learn new ideas, embrace change, strive to achieve results, and take initiative.
- Strong interpersonal skills.
Physical Requirements and Traits:
- Punctual, reliable, dependable.
- Displays enthusiasm and willingness to learn and assist others.
- Able to use computers, tablets, phones, and mobile devices.
- Able to drive to complete errands.
- Able to sit for prolonged periods while working at a desk and using a computer.
- Able to lift up to 25 pounds at times.
Location:
- This is an in-office role that is full-time, benefits eligible, and based at our main office in Tigard, Oregon, near Bridgeport Village.
GRI offers a comprehensive compensation package that includes competitive salary, generous PTO accrual, 9 paid holidays, 401K with immediate company contribution, 100% employer-paid medical, dental, vision, life and disability insurance, eligibility for an annual bonus, and continuing education and training reimbursement programs.
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